Conference Management

The success of an event is contingent upon the time and energy put forth during the planning process. SPG can assist with theme planning and work closely with the client, AV Company, Production Company, all vendors and the hotel or venue to ensure that your event makes an outstanding impression. SPG will act as the “orchestra conductor” between all parties involved. It is key to have a point person to manage the logistics allowing the client to focus on the ‘ever important’ meeting content. SPG’s professional team approach and dedication to the client’s goals are two essential elements for a successful conference.

• Development of Conference Theme
• Itineraries and Program of Events Planning
• Food and Beverage Planning
• Pre Conference Meetings
• Registration and Data Management
• Hotel Reservations and Rooming List Management
• Audio Visual and Presentation Planning
• Client Planning Sessions
• Complete Conference Planning and Execution
• Contracting Speakers and Celebrities
• Program Planning Trips
• Destination Management and Ground Transportation Coordination
• Airline Ticketing and Manifest Monitoring
• Teambuilding and Activities Coordination
• Theme Party Planning
• Food & Beverage Planning
• Budget Management
• Premiums, Gifts and Awards
• Event Materials Coordination
• Vendor Contract Negotiations
• VIP Services Coordination
• Production Planning

The SPG Commitment

A Professional Account Manager — A professional event coordinator or “Account Manager” is assigned to each account. This person will work closely with the client from beginning to end, and have an in-depth and clear understanding of the program requirements and goals. This person will assist the client with all pre-event preparation and planning, they will go on-site to ensure a smooth execution and they will wrap up all details upon completion of the event.

Pre-event Management — The Summit Performance Group team, under guidance of the Account Manager will work with the client on the concept, flow, theme, goals, and details of the event or meeting. SPG can assist with compiling air travel itineraries, creating arrival and departure manifests for the transportation company, creating attendee lists and rooming lists, developing and implementing theme parties, booking entertainment, creating and mailing guest communication pieces and teasers, planning guest activities, arranging and purchasing room gifts and amenities, coordinating and hiring transportation services, and much more.

On-site Event Management — From the moment the guests arrive at the airport until the moment they depart there will be SPG staff available to assist. Everything, from airport arrivals, hotel check-in, the guest hospitality desk, food and beverage events, on-site meetings, room deliveries, transportation, activity coordination, etc., will be professionally monitored and staffed. Summit Performance Group will handle all the event details, allowing our clients to focus on the content.

“Flawless Experience” — Summit Performance Group’s main priority is to make sure the event is seamless and enjoyable for the guests. From airport arrivals to the last goodbye, SPG will be available to assist your guests with all of their needs. Summit Performance Group refers to this as “Flawless Experience.” Your guests will know where they need to be and when they need to be there. They will have a resource available to them to ask questions about the area. Our staff will act as a private concierge for the guests.

Post Event Management — Once the program is complete, Summit Performance Group will wrap up all of the final accounting in a timely fashion and present the client with a detailed budget, including all aspects of the program handled by SPG. SPG can also create and send out a guest survey to collect opinions of the event.